The task tracker app that fills itself
Most task trackers wait for you to type. In SayBriefly, tasks arrive from your calls and email, keep a link to where they came from, and get a time on your calendar.
The short answer
A task tracker app keeps what you need to do in one list and helps you finish it. SayBriefly adds the part most trackers miss: tasks come in from your calls and Gmail on their own, each one links back to its source, and you can put it on the calendar and run a focus timer on it. Mac and Windows.
How the tracker fills itself
The work you owe people is already said out loud or written down. The tracker picks it up from there.
From your calls
After a call on Mac or Windows, the things you agreed to do become tasks. No bot joins the call.
From your email
Asks and deadlines in your Gmail turn into tasks, so a request does not sit unread in a thread.
From your projects
Tasks sit with the client project they belong to, next to the calls, email and brief.
A link back to the source
Every task keeps a chip for where it came from. Click it to open the call note or the email.
A time on the calendar
Give a task a time and it shows on your calendar day, next to your meetings.
A focus timer on it
Pick tasks for a focus round and run the timer. Tick them off right there.
A task tracker tool vs a task tracker that listens
| A typical task tracker | SayBriefly | |
|---|---|---|
| Where tasks come from | You type every one | Calls, email and projects add them, you can still type your own |
| Context | A title and maybe a note | A link back to the call or email it came from |
| Time | A due date | A time on the calendar day, next to your meetings |
| Doing the work | A separate timer app | A focus timer on the tasks you pick |
Who it is for
- Freelancers: every promise made on a client call lands on your list without a notebook.
- Small studios: tasks sit in the client project, next to the calls and email that created them.
- Consultants: the ask buried in a long email thread becomes a task you can see and schedule.
What it does not do (yet)
- No mobile app. Mac and Windows, plus a browser extension. No iPhone or Android app.
- No Gantt chart or timeline view. A list, a calendar and a focus timer.
- Gmail only for email. No Outlook yet.
Where to go next
The to-do list app
One list fed from calls, email and projects.
Task tracker template
A simple to-do list template that runs in your browser.
Calendar to-do list
Meetings and tasks with times on one day.
Pomodoro to-do list
Focus rounds counted per task.
Questions people ask
What is a task tracker app?
A task tracker app keeps a list of what you need to do, lets you mark progress and tick things off, and usually adds due dates, reminders or a board. The good ones help you see what matters today, not only what exists.
What is the difference between a task tracker tool and a to-do list?
Not much for one person. A to-do list is the list itself. A task tracker tool usually adds status, dates and a link to the project the task belongs to. SayBriefly is both: one list, where each task keeps its source, its project and its time.
Can a task tracker add tasks by itself?
SayBriefly does. Things you agree to on a call and asks in your Gmail become tasks on your list, each with a link back to where it came from. You can still add tasks by hand or by dictating them.
Does SayBriefly have a Gantt chart or timeline view?
No. SayBriefly is built for a person or a small studio tracking their own work, with a list, a calendar and a focus timer. If you need Gantt charts, dependencies or a timeline for a large team, a project management tool is a better fit.
Which email does it read tasks from?
Gmail. Outlook and other mail apps are not supported yet.
Is there a task tracker app for iPhone or Android?
SayBriefly runs on Mac and Windows, with a browser extension. There is no iPhone or Android app yet.
Do you have a task tracker template?
Yes. If you want a simple printable list instead of an app, use our to-do list template. It runs in your browser.
Can I use it as task tracker software for a small team?
Yes, for a small studio. Tasks live in client projects your team shares. It is not built for large teams that need workload charts or complex permissions.
It's 4pm on a Friday. The brief is locked, the client is happy, and Scribbble already sent the meeting recap. You close the laptop.
That's the point.
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Emma Joel, Creative Director
Itsmy Studio
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Pixel Lab
“What used to take hours of note-taking and follow-up emails now happens automatically. SayBriefly is the assistant I didn't know I needed.”
Sarah Williams, Head of Design
Studio Bloom
Stop copying tasks
out of your calls.
Calls, email and projects feed one list.
Every task knows where it came from.
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